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Why track your business by progress rather than by invoice?

We are fortunate to work with a wide range of companies, from dynamic start-ups and creative agencies to innovative DSCs, bold advertisers and expert firms. Through this diversity, we have been able to create a rich and accurate summary of the trends observed in activity tracking. Interestingly, the majority of companies with fewer than 20 employees opt for a billing-based approach, while agencies with more than 100 employees choose an entirely different direction.

The professional world is constantly evolving, and the methods for keeping abreast of the various projects and assignments in progress are no exception. But then, why prioritize advancement over invoicing? What are the concrete benefits for your company and for each member of your team?

Furious, with its experience and expertise, has made it its mission to provide you with the answers to these crucial questions. We’re here to guide you, to create with you the path that will lead to more precise and colorful management of your projects. From writing reports and creating dynamic diagrams, to setting clear milestones and holding weekly follow-up meetings, we’re here to help you solve problems and optimize your processes.

By using percentages to represent the progress of your projects, holding weekly meetings to update your diagrams and using colors to illustrate the progress of your projects, you’ll be able to see, at a glance, where you are and what needs to be done. This will enable every member of your team to understand his or her role and workload, ensuring that objectives are met and projects arrive safely.

At Furious, we’re convinced that this progress-oriented approach is the key to understanding and controlling both workflow and associated costs. Come and discover how we can help you transform the way you work, and create the future of project management together.

Billing activity tracking

What is it? This means that all production monitoring is based on the number of invoices sent to customers per year. Sales are generally defined at the end of the year. Jean-Mi the accountant quickly asking about the latest invoices sent out (you know, those last weeks of December when all the account managers bill like crazy after the warning shot from BigBoss or the CFO) in order to make the link with sales.

December is then synonymous with lists of PCAs and FACEs to be completed for the accounting department. Strangely enough, for these agencies, it’s also their best month ever…

The benefit? This tracking system is simple and straightforward: simply add up all the invoices sent and push the button to the accounting department.

The downside? It’s an accounting vision, far removed from reality.

Example: imagine you’re behind on invoicing certain customers. You might think the company is doing badly; and if you’re ahead of the game, you might be tempted to believe – wrongly – that you’re good…

But more importantly, you run the risk of a gap of several weeks or even months between reality and what this tracking mode leads you to believe… #failed

Another significant risk (and we know it’s probably already happened to you… If not, what luck!): you’ve made more progress on the project than the customer has paid for… And the customer is holding you hostage to get more time than he’s paid for.

In short, we usually switch to progress monitoring after a dramatic project…

Progress monitoring

Here, we no longer track the level of customer invoicing, but the actual level of project progress.

So if we’re at 50% project progress → we’re halfway through the project.

Everything becomes clearer, as the sum of project progress gives you the true level of production in real time. And therefore your company’s real sales in REAL TIME! Goodbye tedious PCA and FAE reviews…

And so, in real time, you can see everything: invoicing delays and advances, project risks, customer risks, under-staffing or over-staffing risks, etc.

No more surprises: everything becomes simpler and clearer, and the outlook over time is obvious.

But how to do it? There’s nothing magical or impossible about it. Recognizing the real-time progress of a project requires a robust methodology. This explains why this method is used in the vast majority of cases in the most structured companies. And therefore of a certain size.

It’s such a shame, when a small agency working on a forward-looking approach would be able to grow more serenely and have a better chance of achieving growth!

In fact, experience has shown that companies wait until they have 30 to 50 employees before realizing the problem. The stage where you no longer have everything at your fingertips, and so you no longer intuitively feel things correctly.

At this point, it’s far too late to change the habits of the entire agency!

The benefits of a progress-oriented approach to project monitoring

Tracking a project by progress rather than by invoicing offers multiple advantages that can significantly improve the management and execution of your projects. Here’s why this approach can benefit you:

So adopting a progress-oriented approach to project monitoring helps you to increase efficiency, transparency and customer satisfaction, while reducing the risk of project slippage.

How does status fit into the project life cycle?

Status plays a crucial role throughout a project’s lifecycle, from initiation to closure. Here’s how it fits into each phase:

By integrating status at every stage of your project’s lifecycle, you maximize your chances of success and ensure efficient, transparent management from A to Z.

Methods and tools for assessing progress

Accurately assessing the progress of your projects is crucial to their success. Fortunately, there are a multitude of methods and tools available to help you with this task. Here’s an overview to guide you:

Key performance indicators to measure progress

To monitor project progress, it’s essential to focus on key performance indicators (KPIs). Here are some of the most relevant:

By tracking these indicators, you’ll be able to make informed decisions to keep your project on track.

Using project management software for effective follow-up

Project management software is an invaluable ally when it comes to tracking the progress of your projects. They offer :

By using these tools, you can monitor the progress of your projects more accurately and efficiently.

Manual techniques: advantages and limitations

Although digital tools are very popular, some teams prefer or need to use manual techniques to monitor progress.

Benefits:

Limits:

By weighing up the advantages and limitations, you can choose the method that best suits your project and your team.

Strategies for effective communication on project progress

Communication is a key element in project management, and this applies particularly to progress monitoring. Here’s how you can optimize this communication for the benefit of everyone involved in the project.

How to keep stakeholders informed of progress?

The importance of transparency and clarity in communication

Manage expectations and address concerns about progress

Pour suivre l’avancement du projet, il est essentiel de se concentrer sur les indicateurs clés de performance (ICP). Here are a few of the most relevant:

By tracking these indicators, you’ll be able to make informed decisions to keep your project on track.

Using project management software for effective follow-up

Project management software is an invaluable ally when it comes to tracking the progress of your projects. They offer :

By using these tools, you can monitor the progress of your projects more accurately and efficiently.

Manual techniques: advantages and limitations

Although digital tools are very popular, some teams prefer or need to use manual techniques to monitor progress.

Benefits:

Limits:

By weighing up the advantages and limitations, you can choose the method that best suits your project and your team.

Tips and best practices for successful progress monitoring

Mistakes to avoid when monitoring progress

To ensure successful progress monitoring, it’s essential to adopt good practices and remain alert to potential pitfalls.

Tips for continuous improvement of the monitoring process

Use feedback to improve progress monitoring

By following these tips and remaining attentive to the communication needs of your team and stakeholders, you can ensure effective progress monitoring and contribute to the success of your projects.

Furious' unique approach

Discover Furious, your ideal future partner for managing your projects with disconcerting ease. It’s not just a tool, but a complete, integrated solution for all your project management needs.

The perfect management software for simple project management

The key benefit of project management software for your company

Manage costs simply & efficiently

Manage costs simply and efficiently

A revolutionary tool for customer feedback

An unrivalled control tower for all your projects

Centralization of your projects

So how do you get there?

Furious helps hundreds of companies to deploy their production management easily and serenely, thanks to visual and entertaining indicators.

exemple-avancement-projet-furious

It’s never too late to choose the right processes (and tools!) to help you structure your business. Acknowledging the progress of your business is one of those Must-Haves that every good CEO must put in place.

In addition to providing you with an accurate, real-time vision of your projects – and your business – this will above all give you the peace of mind you need to grow profitably!

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