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The best ways to track time spent on a fixed-price project

Whether you’re an IT services company, a DSC, an agency or even a freelance consultant in the field of IT development, it’s essential to keep track of the time spent on your assignments, especially when you commit to a fixed-price contract. This is of vital importance, not only for monitoring profitability, but also for maintaining a healthy, transparent relationship with your customers.

Having a clear and precise idea of the scope of the work carried out in relation to what was initially agreed in the specifications enables you to highlight the “work still to be done” and avoid any surprises or misunderstandings with the client. This is all the more crucial in the IT sector, where projects can rapidly evolve and become complex, requiring technical assistance and rigorous follow-up.

Of course, the success of this approach is intrinsically linked to your ability to integrate these monitoring practices into the day-to-day running of your company, while ensuring that your teams’ skills are enhanced so that they can evolve in line with these new working methods.

You’re probably asking yourself a lot of questions: How can you optimize the tracking of intervention time without disrupting the established order? How can I provide my customers with an exhaustive, seamless view of project progress? How do you ensure the implementation of a solution that meets the specific needs of each job, while staying on time and on budget?

By taking these factors into account, and implementing the necessary resources, you’ll be able to meet the challenges of time tracking in fixed-price projects, while minimizing the risk of penalties and maximizing your chances of success.

What are the obstacles to tracking time spent?

In fact, although this is central to the smooth running of the business, there are often several problems that arise:

Why is time recording often perceived as a chore by teams?

Keeping track of time spent on projects can quickly become a source of frustration for teams. Here are a few reasons why this task is often perceived as a chore:

How can we overcome the problem of declarative time tracking?

The declarative approach, while essential, poses its own set of challenges when it comes to tracking time. Here are some strategies for overcoming these problems:

By addressing these aspects, you’ll help to create a positive culture around time recording, transforming a task perceived as a chore into a key element for project success.

So how do you make the most of your time on a fixed-price project?

At Furious, we’ve come up with a whole host of possible scenarios, so that everyone can get involved in the fun!

Track your time and optimize your productivity:

How to use your calendar and synchronization tools to keep track of time?

Using your diary can be an effective and intuitive way of keeping track of the time spent on your projects. Here’s how to get the most out of it:

The use of widgets and time trackers for optimized time recording

Widgets and time trackers are invaluable tools for optimized time recording. Here’s how to make the most of them:

How can I integrate time recording into the ticket closing workflow?

Integrating time recording directly into the ticket closing workflow can greatly optimize your process. Here’s how it works:

By following these tips, you’ll optimize time recording within your team, contributing to better project management and increased productivity.

And from an HR point of view?

Internally, we can’t advise you enough to orchestrate the whole process. To find out, ask yourself these questions:

-> Do you value those who input their time? For example, priority access to production schedules, etc.

-> Do you systematically check that timesheets are complete?

-> What do you do if it isn’t done? In a large consulting firm that we won’t name, if the charges aren’t done on Friday evening, it’s up to the manager to do them for the employee on the following Monday… In general, this doesn’t happen twice!

-> Have you gamified the process to make it fun?

-> Have you given “project” meaning to the action of imputing? For example, premium on project profitability etc…

How can you motivate your teams to make the most of their time?

Valuing and motivating your teams to enter their time correctly is crucial to the success and accuracy of your project management. Here’s how to do it:

What measures can be taken to ensure the completeness and accuracy of timesheets?

Ensuring the completeness and accuracy of timesheets is essential for efficient time and resource management. Here are the steps to take:

Gamifying time tracking: an effective strategy?

Gamifying time tracking can be an innovative and motivating strategy to encourage accurate time recording. Here’s how to implement it:

By implementing these strategies, you’ll create an environment where capturing time is not only valued, but also encouraged and rewarded, contributing to a positive and productive corporate culture.

Strategies and tools for effective time management

Effective time tracking is essential to ensure the profitability and success of your projects. Here are some strategies and tools that can help:

Comparing and choosing between fixed-price projects and other models

The choice between a fixed-price project and other contractual models depends on many factors, including the nature of the project, the customer’s needs and your in-house capabilities.

Fixed-price project or project management: how to make the right choice?

What are the specific advantages of fixed-price projects?

What are the major differences between fixed-price and time-and-material contracts?

By taking these factors into account, you’ll be better equipped to choose the contractual model best suited to your project and your needs.

In short, since time tracking is an essential prerequisite for the profitable management of your projects, it’s essential to equip yourself with tools that enable your teams to track their time simply and efficiently, and also to think about internal communication that’s both rewarding and motivating!

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