Delivering on time, ensuring quality and keeping your teams motivated: you’re familiar with the complex equation of successful staffing. But on a day-to-day basis, the same problems often reappear: schedules made at the last minute, employees mobilized on too many simultaneous missions, and overworked managers playing Tetris with their teams.
However, smooth staffing management is no utopia. By adopting the right practices from the outset, you can anticipate needs, mobilize the right skills and guarantee the success of every project. Find out how to move from reactive management to serene, efficient planning.
Involve your teams in staffing from the outset
I’m sure you’ve been in these situations before: an employee is assigned a project without any consideration of his or her preferences or affinities. The result? Reduced motivation, less involvement, even internal frustration.
The solution is simple: rely on a collaborative approach.
- Give each employee the opportunity to express his or her interest in certain projects or types of assignment in advance.
- Use a centralized tool where your teams declare their preferences in a transparent and organized way.
- You’ll quickly see an increase in their commitment and a significant drop in turnover.
Trust your employees by involving them directly: their motivation will become your best lever for success.
Plan ahead before the sale, not afterwards
Let’s be clear: building a schedule at the last minute is playing with fire. You’ll soon find yourself doing “Tetris-style” staffing, with constant adjustments that eat away at your time and energy.
Comprehensive, early planning in the pre-sales phase is essential to avoid these costly mistakes:
- Draw up an 80% schedule as soon as you’ve approved the quotation, anticipating human resources requirements precisely.
- Identify potential constraints and conflicts early on (missing skills, overloading certain profiles, etc.).
- A clear schedule from the outset means greater peace of mind for your teams and less stress for your managers.
This systematic anticipation helps you avoid frequent oversights, and ensures that each employee knows exactly where he or she is going from the outset.
Identify available skills immediately
For successful staffing, it’s not enough to know who’s available: you also need to know who has the right skills at the right time.
Yet too many agencies are navigating at a loss, juggling Excel spreadsheets and Outlook calendars. The result: haphazard assignments, wasted time and frequent errors.
How can we change things?
- Adopt a tool that immediately cross-references skills and availability.
- See in real time which employees are best suited to take charge of a specific project.
- You’ll gain in efficiency, reduce casting errors and considerably reduce the need for unforeseen adjustments.
No more wasting hours identifying the right profiles: switch to dynamic management that instantly matches skills with availability.
Improve efficiency with advance time requests
How many times have you had to urgently find a specific resource because a manager didn’t anticipate the need? These emergencies are not inevitable.
The secret? Generalize the practice of early time requests in your branch:
- Encourage your teams and managers to formulate their resource requirements upstream, via a clear and simple process.
- Get better visibility of future workloads.
- Make informed decisions, save time on last-minute adjustments and better absorb the unexpected.
Train your teams in these best practices now, and you’ll quickly see a significant improvement in your operational efficiency.
Why your agency must avoid these classic pitfalls
Despite the best of intentions, certain staffing errors recur regularly:
- Reactive management and late planning.
- Lack of suitable tools for viewing skills and availability.
- Imprecise and superficial schedules create internal tensions.
- No clear process for advance requests.
These errors have direct and costly consequences: reduced productivity, increased stress for teams, frequent delays and impacted profitability. The challenge is therefore clear: quickly adopt a new approach and the right tools to transform your staffing management.
Furious, the staffing tool designed especially for agencies
The good news is that you can easily transform your staffing management. Furious has been designed specifically to meet the day-to-day challenges faced by agencies. In concrete terms, the tool enables you to :
- Anticipate from the pre-sales stage Create 80% structured schedules as soon as the quotation is validated, to avoid wasting time playing Tetris with your teams.
- Involve your employees Give each employee the opportunity to declare his or her mission preferences via an intuitive interface.
- Quickly identify skills and availability Cross-reference the skills available for each project in real time, avoiding hazardous assignments.
- Simple integration of time requests Time and attendance: Easily encourage your managers to anticipate their resource needs, thanks to simplified, centralized time requests.
With Furious, you finally guarantee the right project to the right person, every time. Less stress, more commitment and optimized profitability for your agency.
Want to find out how Furious can transform your staffing management?
Book your free demo now.
